People & Office Support
Join our enthusiastic and ambitious team. We are a fast-growing high-tech scale up looking to have an international impact and tens of thousands of users on our platform worldwide. Therefore, we are looking for the right people who want to contribute to realize our ambitions!
What will you do
40%
HR Operations & administration
25%
Office and Employee Experience
20%
Recruitment coordination
15%
People & Culture support
A world-wide frontier in developing an international platform to transform the engineering industry. From our office in Rotterdam, we work with an ambitious and international team on rapid growth and big plans for the future.
As we continue to grow, we’re looking for an enthusiastic and organized People & Culture & Office Support colleague who will help create a great employee experience across the company.
About the role
We’re looking for someone who enjoys supporting people, organizing things behind the scenes and making sure everything runs smoothly. Someone who gets energy from creating structure, bringing people together and helping build an environment where colleagues feel welcome, supported and engaged.
As People & Office Support, you’ll be the right hand of the Head of People & Culture and an important part of the daily life at VIKTOR.
You’ll support across HR operations, recruitment coordination and office management, helping ensure our people processes run smoothly and our office remains an inspiring place to work. From contracts and onboarding to team events and office coordination, you’ll play a key role in supporting our team and helping shape a positive employee experience.
This is a true scale-up role: dynamic, hands-on and varied. No two days are the same, and you’ll have plenty of room to take ownership, learn and grow alongside the People & Culture team.
What you’ll do
HR & People Support
- Draft contracts and support with HR administration
- Process leave requests, sick leave and salary changes
- Maintain employee files and HR documentation
- Support onboarding of new colleagues
- Be the first point of contact for practical HR-related questions
Office & Employee Experience
- Organize lunches, team activities and company events
- Book travel and accommodation for colleagues
- Help maintain an organized and welcoming office environment
- Support with day-to-day operational tasks
- Contribute to a positive, energetic and connected culture
Recruitment support
- Coordinate interviews and hiring processes
- Support hiring managers and the People team with recruitment activities
- Help create a smooth and positive candidate experience
Your profile
You have experience in HR-administration
Organized, proactive and detail-oriented
You enjoy supporting others and making things run smoothly
You’re accurate and know how to unburden your colleagues and have experience in supporting high-level management
Comfortable switching between different tasks and priorities; you enjoy working in a dynamic scale-up environment
Your fluent in both Dutch and English written and spoken.
Available 32 hours per week at the office
What will you get?
Inspiring work environment in a fast-growing scale up and an ambitious team
Personal development budget and support to broaden your knowledge and experience
A flat organizational structure, in which taking responsibility and initiative is encouraged
An international and dynamic scale up environment where you can make a lot of impact
Good employment conditions, 28 vacation days, legendary team activities, free gym, lunch, flexibility and a cool office with the best view of Rotterdam
Why does our team like this job
"What makes VIKTOR special? We're an ambitious team that learns, grows, and wins together. You have a voice in shaping our future, takes ownership of our success, and celebrates meaningful impact, whether big or small. It's the perfect place to build something extraordinary while building your career!"
Thamar de Bonte
Teamlead People & Culture
What can you expect from us?
Flexibility
It's about what you deliver. How, when and where? That's up to you. From our inspiring office or from your well-facilitated home office. First take the children to school in the morning or do some sports in the afternoon and then get back to work full of energy. Do what works best for you.
Healthy life-work balance
Of course you have a very nice job at VIKTOR ;). But other things are important too, such as family, friends and hobbies. Working overtime is avoided as much as possible. With 28 days off, we hope that you have enough time to do everything you love. If 28 days are not enough because you want to make a world trip, that is possible too!
Awesome team
Be part of an enthusiastic and driven team. We have a lot of fun and there is a plenty of room for ideas and initiatives. The most brilliant ideas often arise during a team outing, drinks or team building day. The weekly demos give you a good idea of what other colleagues are working on and how the platform is evolving. The flat structure ensures quick communication and decision-making.
Personal growth
Due to the monthly 1-on-1 conversations, there is constant attention on your personal growth and wellbeing. We are happy to help you develop yourself and realize your ambitions. You are part of a growing company where you contribute to innovative developments with a major impact. If you grow, we grow.
Our Five Stage Recruitment Process
1
Review
Thanks for your application! We will consider your application and contact you soon.
2
Phone Call
You have an interesting background! We are very curious and would like to learn more about you.
3
1st Job Interview
During a first interview we really get to know each other, and of course we tell you more about our vision and ambitions.
4
Assignment
We think you'll fit well with the team! Time to evaluate your (development) skills with some fun assignments.
5
2nd Job Interview
Nice skills! We are happy to have a second interview where we go deeper into the content of the position.
Job offer
We are both excited. You will receive a job offer and hopefully we can welcome you soon!
Apply for this position
Don't hesitate and apply right away! In case of questions, drop us a line at jobs@viktor.ai or contact HR directly via LinkedIn.
